Visual preparation library

See what the requested documents should contain.

These fictional examples show the types of details claimants should look for. They are illustrations only—not official forms, completed claims or documents that can be submitted.

Every example is marked “SAMPLE”

Never copy the fictional information. Use your genuine documents and submit personal information only through verified VRA channels.

Document example

Valid tax invoice

Check that your document:

Document is issued as a Tax Invoice
Vendor name and VAT registration number appear
Goods and VAT are clearly described
Purchaser name and address appear when required

Important

Screenshots, card slips and pro forma invoices are not tax invoices.

SAMPLE

UT+

UBUNTU TRAVEL GOODS(Pty) Ltd · Cape Town

TAX INVOICE

Tax invoiceOriginal · Copy for traveller

INVOICE NO.UTG-26-08417

ISSUED12 Aug 2026

VAT REGISTRATION4987654321

SUPPLIERUbuntu Travel Goods (Pty) Ltd18 Bree Lane, Cape Town 8001

BILL TOAlex Morgan Example14 Fiction Street, Example City

DESCRIPTIONQTYNETVAT

Leather travel case · SKU UT-0411R 4,600.00R 690.00

VAT (15%) R 690.00TOTAL R 5,290.00

Thank you for shopping with us. Keep this invoice with your export documentation.

Document example

Passport or travel document

Check that your document:

Identity details are clear and legible
Document is valid for the journey
Name matches the claim and invoices where required
Only the requested page is shared securely

Important

Never email or post a full passport image publicly. This example contains fictional data.

SAMPLE

✦

REPUBLIC OF EXAMPLELANDPASSPORT

SPECIMEN
IMAGE

TYPE / CODEP · EXL

PASSPORT NO.EX0048271

SURNAMEEXAMPLE

GIVEN NAMESALEX MORGAN

NATIONALITYEXAMPLELANDER

DATE OF BIRTH14 MAY 1991

SEXX

DATE OF EXPIRY14 MAY 2031

AUTHORITYExample Civil Registry

P<EXLEXAMPLE<<ALEX<MORGAN<<<<<<<<<
EX0048271<8EXL9105149X3105147<<<<<<<<<02

Document example

Proof of payment

Check that your document:

Payer, merchant, date and amount are visible
Reference can be matched to the purchase
Proof is issued by the bank or payment provider
Sensitive balances and unrelated transactions are hidden

Important

A card slip alone may not meet the proof-of-payment requirement.

SAMPLE

Example Mutual BankDigital banking · Payment receipt

✓

Payment successfulProcessed 12 August 2026 at 14:32 SAST

AMOUNT PAIDR 5,290.00

Paid byAlex Morgan Example

Paid toUbuntu Travel Goods (Pty) Ltd

Beneficiary bankExample Mutual · •• 3802

Payment referenceUTG-26-08417

Bank traceEMB-620841-AX

Transaction typeInstant EFT

Example Mutual BankReceipt 1 of 1

Document example

Customs export evidence

Check that your document:

Traveller and goods can be linked to the claim
Departure point and export date are visible
Required Customs endorsement or release evidence appears
Original is retained when the route requires it

Important

A flight ticket or boarding pass does not by itself prove that goods were inspected or exported.

SAMPLE

EXPORT INSPECTIONFORM CX-4 · SPECIMEN

CONTROL REF.CX-EX-260812-184

PORTO.R. Tambo · JNB

DATE / TIME12 Aug 2026 · 16:18

TRAVELLERAlex Morgan Example

TRAVEL DOCUMENTEX0048271

FLIGHT / DESTINATIONEX 208 · Example City

GOODS PRESENTED1 leather travel case

INVOICE REFERENCEUTG-26-08417

INSPECTION RESULTVISUAL CHECK RECORDED

SPECIMEN
RECORD

Officer initials: J. SampleRecord status: Illustrative only

Document example

Bank account and SWIFT/BIC proof

Check that your document:

Account-holder name is visible
Bank, country and currency are identified
SWIFT/BIC and transfer information are included
Details are submitted only through the approved secure route

Important

Never send full banking or card details through ordinary email, social media or public messaging.

SAMPLE

N+

NORTHSTAR EXAMPLE BANKInternational Client Services

PRIVATE CLIENT
BANKING

12 August 2026

Alex Morgan Example14 Fiction StreetExample City, EX 40210Exampleland

Account confirmation letter

At the account holder’s request, we confirm the fictional account details below for illustrative purposes.

ACCOUNT HOLDERAlex Morgan Example

BANK NAMENorthstar Example Bank

ACCOUNT NUMBEREX •••• •••• 4816

ACCOUNT CURRENCYUSD · US Dollar

BRANCHExample City International

SWIFT / BICNSEBEXXX

BANK ADDRESS200 Meridian Way, Example City

LETTER REF.NSB-EX-884120

S. ExampleSam Example · Client Services Officer
Illustrative signature only

Document example

Company registration and authority

Check that your document:

Foreign registration evidence identifies the company
Representative is clearly authorised
Names and registration details match the claim
Documents are translated or certified when required

Important

The exact corporate evidence depends on the claimant and route.

SAMPLE

EX
REG

EXAMPLELAND COMPANIES REGISTRY

Certificate of Incorporation

This is to certify that

MERIDIAN FIELDWORKS LIMITED

was incorporated as a private company on
07 March 2021

Company no.EX-2021-048271Registry officeExample City

↳

AUTHORITY EVIDENCE · BOARD RESOLUTION EXCERPTAlex Morgan ExampleAuthorised representative for VAT refund correspondence and document submission.

09 AUG
2026

Document example

Foreign residence evidence

Check that your document:

Name and current foreign address are visible
Document is recent enough for the applicable requirement
Residence country matches the supporting claim information
Only relevant pages are provided

Important

A postal address alone may not prove permanent or current residence.

SAMPLE

EXAMPLE CITY · MUNICIPAL SERVICESEVERGREEN
WATER & LIGHT

ACCOUNT
STATEMENT

ACCOUNT HOLDERAlex Morgan Example

BILLING PERIOD01–31 JUL 2026

SERVICE ADDRESS14 Fiction Street
Example City, EX 40210
Exampleland

ACCOUNT NO.EW-042-886-193

STATEMENT DATE04 August 2026

Electricity · 284 kWhEXD 148.60Water · 12 kLEXD 36.40Service feeEXD 15.00Amount due EXD 200.00

FICTIONAL UTILITY STATEMENT Due 25 Aug 2026

Document example

Vehicle and registrable-goods records

Check that your document:

VIN or serial number matches every record
South African documentation is included
Export-country registration evidence is included
Manufacturer certificate is supplied where required

Important

Second-hand and registrable goods follow specialist rules and may require additional SARS documents.

SAMPLE

EXAMPLELAND DEPARTMENT OF TRANSPORTVEHICLE REGISTRATION
& EXPORT RECORD

✦

EX 26 AB GP

REGISTERED KEEPERAlex Morgan Example

MAKE / MODELExample Motors · Nomad E

VEHICLE IDENTIFICATION NO.EXV9M26A004827163

ENGINE / FUELEM-260841 · Electric

FIRST REGISTRATION12 August 2026

RECORD SERIALEX-RX-260812-104

EXPORT
RECORDED

DECLARATIONEX-EXP-882714

EXIT POINTExample Port · EXM

DATE18 August 2026

Specimen record only · Vehicle details shown are fictional · No registration status is implied

Document example

Postal claim and delivery proof

Check that your document:

Required application is signed
Contents are listed before posting
Tracked delivery and proof of receipt are retained
Physical originals are sent only to the verified address

Important

Do not send originals to an address obtained from social media or an unverified message.

SAMPLE

VRA

CLAIMS CORRESPONDENCEPOSTAL CLAIM
COVER SHEET

FORM
PC-01

CLAIM REFERENCEVRA-EX-2608-0417

DATE SENT19 August 2026

FROMAlex Morgan Example14 Fiction Street
Example City, EX 40210

TO · FICTIONAL EXAMPLEVRA Document Desk100 Sample Quay
Cape Town, 8001

ENCLOSURES☑ Claim application · signed☑ Original tax invoice · 1☑ Export record · copy☐ Other: __________________

Claimant signature Alex M. Example Date 19/08/26

EXAMPLE POSTREGISTERED TRACKED ITEM

Receipt numberEX 482 716 390

DestinationCape Town · EX 8001

Accepted19 Aug 2026 · 10:42

Delivery statusDELIVERED · 22 AUG

Tracking example only · Retain proof of posting